AI Tools Usage Policy

1. Introduction

Performa: Media Ilmiah Teknik Industri acknowledges the increasing incorporation of Artificial Intelligence (AI), including generative AI and AI-assisted technologies, in academic publishing. AI tools can aid authors in enhancing language clarity, structuring content, and executing technical tasks. Nevertheless, their application must be meticulously regulated to ensure the following:

  • academic integrity and originality
  • transparency and accountability
  • confidentiality in peer review
  • privacy, intellectual property, and other rights

This policy governs the use of AI tools by authors, reviewers, and editors/editorial staff during manuscript preparation, peer review, and editorial processes. It aligns with widely accepted international publishing standards and publication-ethics guidelines, emphasizing the necessity for human oversight, disclosure when required, and the safeguarding of confidentiality and rights. AI tools should not replace human critical thinking and expert judgment.


2. Definition of AI Tools

AI tools are defined as digital systems, platforms, or software that use artificial intelligence methods like machine learning, natural language processing, or deep learning. These tools are used to create, analyze, translate, summarize, or change text, numbers, images, or audio in an academic setting.

Examples include, but are not limited to:

  • Generative AI tools such as ChatGPT, Gemini, Claude, and other large language models (LLMs)
  • Writing and grammar tools like Grammarly, DeepL Write, and QuillBot
  • AI-assisted tools for data analysis, coding, and visualization
  • AI-assisted tools for finding literature and citations

3. Acceptable Use of AI Tools (Authors)

Authors are permitted to use AI tools only if they retain full responsibility for the manuscript content and adhere to the following requirements.

a.  Permissible Uses (no disclosure required)

Disclosure is unnecessary for basic language assistance that does not alter the scholarly meaning, such as:

  • grammar checking, spelling, and punctuation correction
  • minor enhancements to readability and language fluency without altering meaning
  • reference formatting and citation style formatting

b.  Permissible Uses (disclosure required)

Disclosure is necessary if AI tools are employed beyond basic language assistance, including:

  • significant rewriting, restructuring, or summarization of the manuscript text
  • translation support beyond minor language polishing
  • assistance with coding, data cleaning, statistical analysis, or modeling, provided all outputs are verified and reproducible
  • literature mapping or idea generation, provided all claims and cited sources are independently verified by the authors

c.  Restricted and Prohibited Uses

AI tools must not be used to:

  • generate an entire manuscript or substantial portions of original scholarly content in place of the authors’ own analysis and interpretation
  • fabricate, falsify, or manipulate data, results, images, or findings
  • produce citations or references without verifying that each source exists and is accurately represented
  • summarize or rephrase published works in a manner that constitutes plagiarism
  • create content that infringes copyright or reproduces identifiable third-party materials without permission



4. Accountability, disclosure, and research evidence

AI-assisted tools do not qualify as authors and cannot accept responsibility for a manuscript. Human authors, reviewers, and editors remain accountable for their work. Use of AI does not excuse inaccuracies, invented references, plagiarism, undisclosed interests, or breaches of confidentiality.

Report relevant generative-AI assistance at submission and in a clearly identified disclosure in the manuscript. State the tool and version where available, the purpose of use, and how the output was checked. Assistance used in research methods, including data processing, must also be described in the Methods section with enough detail for evaluation and reproducibility. Routine non-generative spelling or reference-formatting functions do not normally require a separate declaration.

Authors must protect personal information, confidential data, and third-party rights. They must not upload protected material to a service unless that use is authorized and its confidentiality arrangements are suitable. Generative AI must not create or alter images presented as research evidence; legitimate image processing must be transparent and must not misrepresent the underlying observations.

5. Use by reviewers

Reviewers must not upload a manuscript, extracts, figures, or review reports to a public or third-party AI service where confidentiality cannot be assured. An author’s decision to use AI does not authorize reviewers to disclose the manuscript. AI cannot substitute for expert assessment or a reviewer’s accountable judgment.

A reviewer must seek prior editorial permission before using AI in the assessment and disclose any permitted assistance. The reviewer remains responsible for checking the review’s accuracy and fairness. Suspected misuse should be reported privately rather than asserted on the basis of an automated AI-detection score alone.

6. Use by editors and editorial staff

Editors and staff are bound by equivalent confidentiality, privacy, and accountability requirements. Any authorized AI-supported workflow must have appropriate safeguards and human oversight. AI must not make the final acceptance, rejection, or integrity determination. Material misuse will be assessed under the journal’s relevant ethics and publication-record procedures.

For policy questions, complaints, appeals, or integrity concerns, contact the editorial office at performa@ft.uns.ac.id. Include the manuscript or article identifier and relevant supporting evidence.